|
Bylaws
PAST
PLEASURES CAR CLUB BY-LAWS Article
1.
NAME AND LOGO
Sec.
1. This club shall be known as the Past Pleasures Car Club.
Herein called the club.
Sec.
2. The club logo shall be (PAST PLEASURES CAR CLUB) with a jacket logo to
include the
club
name and a flamed 32 roadster. Article
II.
PURPOSE AND OBJECTIVES
Sec.
1.
The Past Pleasures Car Club is a group of individuals dedicated to the
preservation and common love for automobiles, music, and fun-filled life styles
of the 1950s and 60s.
The Club shall be non-commercial, nonsectarian, and nonpartisan.
The name of the club or the names of any members in their official
capacities shall not be used to endorse or promote a commercial concern or in
connection with any partisan interest or for any
purpose not appropriately related to the promotion of the objectives of
the Club.
Sec
2.
Formed in January 1979, the Club members participate in automobile
related activities to
include cruises, picnics, shows, rod runs, and additionally, supports
other car clubs events and is a sustaining member of the Inland Empire Car Club
Council.
Sec.
3. Monthly Cruise Night
a.
The Club sponsors a monthly car cruise on the first Friday of each month,
April
through November, for the purpose of promoting the Club, the community,
the media, law
enforcement agencies, the state legislature, and creating a goodwill
atmosphere for other
clubs and individuals to show their cars.
Trophy Plaques are presented to individuals whose car has been selected
for a specific award.
Club members cars may be shown, but they will not be eligible for the
awards because our Club sponsors the show.
Sec.
4. Annual Show
a.
The Club may sponsor an annual benefit car show sometime during each
year to be called the (Subject to change) Fun Run and Classic Car Show.
The purpose of this show is to raise funds for a specific charity.
Sec.
5. Non-Profit Status
a.
The Club is a non-profit organization and is irrevocably dedicated to
charitable
purposes and no part of the net include or assets of this club shall ever
inure to, or cause
profit to, the benefit of any officer, director, or member thereof or to
the benefit of any private persons. Article
III. MEMBERSHIP
Sec.
1. a.
Full Club Membership Must be a legal adult (i.e. 18 years old).
b.
Associate Club Membership For those enthusiasts under the age of 18.
They may participate in all Club activities, but are not permitted to a
vote at Club Business
Meetings.
c.
Should be a person of good character, fellowship and sportsmanship; an
upstanding citizen with willingness to actively participate in Club activities,
membership and business meetings.
d.
Have completed and submitted a Club Membership Application and paid the
appropriate dues.
e.
Any Club member who regularly commits unsafe driving acts or whose personal
conduct is otherwise detrimental to the purposes and reputation of the Club may
be suspended or expelled from membership in the Club.
Suspension or expulsion must be accepted by a majority of the members
present at a regular monthly business meeting.
f.
Prior to any suspension or expulsion hearing, the person in question
shall be notified by letter of the date, time and items to be considered at the
intended hearing.
Sec.
2.
The Past Pleasures Car Club Membership Application is an addendum to the
By-Laws. Article
IV, MEETINGS
Sec.
1.
There shall be an official business meeting, open to the general
membership, once each month.
The time and day shall be decided by the membership.
Sec.
2. Directors committee meetings and organizational meetings may be held as often
as necessary to conduct their business.
Sec.
3. A majority of the Club members present shall constitute a quorum.
Sec.
4. All business meetings shall be run according to Roberts Rules of
Parliamentary
Procedure.
Sec.
5. Agenda for business meetings.
a.
Call to order by President
b.
Introduction of visitors
c.
Approval/correction of the minutes of the previous meeting
d.
Approval of Treasurers report
e.
Reading of correspondence
f.
Directors reports
1. Membership Director
2. Historian
3. I.E.C.C.C. Co-Representatives
4. Monthly Cruise Director
5. Club Activities Director
6. Annual Show Co-Directors
g.
Old Business
h.
New Business
I.
Adjourn Article
V. DUES
Sec.
1. Annual nonrefundable dues for continuing members shall be due and collected
at the first business meeting in January of each year.
Members not paying dues at that meeting will be sent a letter to remind
them of their commitment.
Dues not paid by February 15, shall be considered
delinquent and said members shall be dropped from membership. Sec. 2. a. New Member Dues shall be $25 per family. Said fee shall include one Club membership T-shirt and one Club window decal.
b. Club Membership Renewal Annual dues shall be $20.00 per family.
Said fee shall include one Club membership T-Shirt.
c.
Associate Club Membership Annual dues shall be $15.00.
Said fee shall include one Club
membership T-Shirt.
d.
Anyone joining after October of any given Year, their dues shall apply to the
following year also.
Additional Club membership T-Shirts are available at the current Club
cost. Article
VI. BOARD OF DIRECTORS
Sec.
1. Officers of the Club shall be:
a.
President
b.
Vice-President
c.
Secretary
d.
Treasurer
e.
Immediate Past President
Sec.
2. Directors of the Club shall be:
a.
Membership Director
b.
Historian
c.
Inland Empire Car Club Council Co-Representatives (2)
d.
Monthly Cruise Director
e.
Club Activities Director
f.
Annual Show Co-Directors (2)
g.
Auditor
Sec.
3. Additional Officers and Directors may be added as the need occurs Article
VII. ELECTIONS
Sec.
1. The privilege of holding office on the Board of Directors shall be limited to
members of the Club whose dues are paid and otherwise in good standing.
Sec.
2. Nominations for Officers on the Board of Directors shall be held at the
November business meeting.
Sec.
3. Election of Officers to the Board of Directors shall be held at the December
business meeting.
Sec.
4. In the event an elected officer or appointed director cannot fulfill their
term of office, the Board of Directors shall appoint an elected officer or
appointed director to fill that office
until the next regular election.
Sec.
5. Officers and Directors shall serve for the term of one year or until their
successors are elected or appointed.
No officer shall be eligible to the same office for more than two
consecutive terms or hold more than one elected office.
Sec.
6. The term of office for all members of the Board of Directors shall be from
January 1st to December 31st of the same year. Article
VIII. DUTIES OF OFFICERS
Sec.
1. PRESIDENT Serves as Chairperson at all meetings.
Provides continuity and
coordination to all functions.
Acts as Master of Ceremonies during Cruise Night and
Annual Show festivities, presentations, etc.
Must keep meetings orderly and to the point
so Club business will get accomplished in a timely fashion.
Appoint Directors and other
committees as necessary and be an ex-officio member of all committees.
Coordinates
the Officers, Directors, and Committees of the Club in order that the
goals of the Club will
be met.
Sec.
2. VICE-PRESIDENT To be aware of the duties of the President and to serve as
Chairman
of meetings in the absence of the President.
Serve as the Officer-in-Charge of the Monthly
Cruise Night Director and their duties.
Sec.
3. SECRETARY - Shall record the minutes of the meetings of the Club, prepare
copies of the minutes for distribution at the next business meeting, handle all
Club
correspondence, keep all records and issue the notice for election of
Officers.
Provide copies of the Club By-laws for all members.
Sec.
4. TREASURER
a.
The Treasurer deposit and keep the funds of the Club in a specified bank
account,
make payments from the Club account as necessary and present a written
statement of account at every business meeting of the club.
Keep such permanent books of account and records as shall be sufficient
to establish the items of gross income, receipts and disbursements of the Club,
including a specifically, the number of members and the dues collected from the
members.
Such books of account and records shall at all reasonable times be open
to inspection by an officer of the Club
b.
All moneys spent between the amount of $50.00 and $100.00 shall first be
approved by a majority vote of the Board of Directors.
Any moneys spent about $100 must first be approved by a majority vote of
the general membership at any regularly scheduled
business meeting.
All expenditures shall have receipt.
All membership dues shall be collected
by the Treasurer who shall deposit said funds to the Club bank account, file a
written report to the membership and provide an accurate updated list to the
Membership Director.
c.
Shall make arrangements for Club name tags for all members to purchase one.
d.
Shall turn over to the Auditor all checking account ledgers, bank
statements and any
other pertinent documents necessary for the completion of an audit of the
Clubs financial
transactions and records.
This official audit shall be done twice a year.
The first audit shall be after the June business meeting and before the
July business meeting.
The second audit shall be after the
December business meeting and before the January business meeting.
e.
Make an annual financial report to the Club which includes gross receipts and
disbursements for the year. Article
IX. DUTIES OF DIRECTORS
Sec.
1. MEMBERSHIP DIRECTOR Appointed position.
Keeps a complete list of current membership and provide copies as needed
for members.
Provide copies of the Club Membership Application for potential new
members.
Collect new member applications
and submit them to the membership.
Provide new member certificates for all new
members as well as be the custodian of the Club T-Shirts.
Coordinate with Treasurer for
accurate list of dues paying members.
Sec.
2. HISTORIAN Appointed position.
Assemble and preserve a record of the activities,
achievements, amounts of funds raised for which charities, all important
documents,
papers, letter, awards and trophies received by the club.
Keep a picture album of Club events along with notes on the event and the
participants.
If and when an appropriate display case for these items is prepared, the
Historian shall be custodian of that case and its contents.
Sec.
3. INLAND CAR CLUB COUNCIL CO-REPRESENTATIVES (2) Appointed positions.
They are to attend the monthly business meetings of the Council and act
as liaison
between the Club and the Council.
Information about events of the Council shall be brought back to the Club
and information about Club events shall be taken to the Council
and our annual show put on the Council calendar.
Representatives should make sure that the Club operates within the
guidelines and the by-laws of the Council in order to
have our Club events sanctioned by the Council is picked up in time for
our annual show.
Keep the Club informed of times, dates and responsibilities regarding the
annual car
show sponsored by the council.
Sec.
4. MONTHLY CRUISE DIRECTOR Appointed position.
Report to the Vice-President
regarding all aspects of the Monthly Cruise Night.
See that the parking lot is secured, the standards
are in place, persons are designated to park cars, the raffle is set up,
registration is set up, judges for show are designated, DJ is secured, persons
designated
to monitor skateboards, bicycles, inline skaters, ect., to insure that
provisions have been
made to have the show plaques at the Cruise Night, and designate a crew
for parking lot cleanup following the show.
Sec.
5. CLUB ACTIVITIES DIRECTOR Appointed position.
Be responsible for coordinating Club activities (i.e., Club runs and
cruises, social gatherings, etc.)
Sec.
6. ANNUAL SHOW CO-DIRECTORS (2) - Appointed
positions.
Be responsible for coordinating the various committees in order to
produce the annual show.
Sec.
7. AUDITOR The Auditor shall be responsible for conducting official
semiannual (June 30th
and December 31st) audits of the Clubs financial transactions
and records.
The office of
Auditor shall be someone other than the Treasurer and preferably someone
not currently holding an office on the
Board of Directors.
a.
An official audit shall be conducted after the June business meeting and the
completed written audit presented to the
Board of Directors prior to the July business meeting.
b.
The first audit shall be conducted after the June business meeting and the
competed written audit presented to the Board of Directors prior to the July
business meeting.
c.
The second audit shall be conducted after the December business meeting
and the competed written audit presented to the Board of Directors prior to the
January business
meeting.
d.
Immediately upon the resignation of the Treasurer at any point before the end of
their term, and additional audit shall be conducted.
e.
The clubs financial books may be audited at ay time for good cause.
Sec
8. GENERAL DUTIES OF ALL DIRECTORS
a.
During any specific activity or event that any Director is conducting, a record
of all activities and an accounting of all expenditures shall be kept in detail.
When the activity or event is
closed, a complete report shall be filed with the Club, including an income and
expense statement when appropriate.
b.
All members of the Board of Directors shall file a report of their activities at
the end of the year.
This information will be passed on to the next person holding that office
so that
they may have some material to operate from for the next term.
c.
Upon the expiration of the term of office or in case of resignation or
termination, each
member of the Board of Directors shall turn over to the President,
without delay, all records, books and other material pertaining to the office
and shall return to the Treasurer, without delay, all funds and materials
belonging to the Club. Article
X. GENERAL INFORMATION
Sec.
1. Club jackets, T-Shirts, Logos, etc. The use of any Club contrivances
shall be limited to
active dues paying members and their immediate family.
Sec.
2. Club jackets and Club Logo may be ordered from Sport Shack in Yucaipa.
Only persons
whose names appear on the approved membership list may use the Club Logo
on jackets.
Sec.
3. T-Shirts and name tags may be ordered through the Treasurer.
Sec.
4. Club business cards may be picked up from the President or Secretary. Article
XI. BY-LAWS AMENDMENT PROCEDURE
Sec.
1. The Board of Directors may at any time, call a By-Laws Amendment Committee
for the purpose of changing or updating these by-laws.
The proposed changes shall then be brought before the general membership
for majority approval. |